OFFICE ADMINISTRATOR (PART-TIME)
ABOUT US:
We are a dynamic non-profit organisation committed to making a
meaningful impact in our community. As we continue to establish our
systems, processes, and team, we are seeking an Office Administrator
to play a pivotal role in ensuring our operations run smoothly.
PURPOSE OF THE ROLE
As the OFFICE ADMINISTRATOR, you will be responsible for providing
comprehensive administrative support and coordination across various
functions within our company. Working closely with the Head of Finance
and other team members, you will contribute to the efficiency and
effectiveness of our growing organisation.
WHAT WILL YOU DO?
FINANCE
* Assist the Head of Finance with grant reporting, invoice filing,
and payment processing.
* Support in processing team expenses, receipts, and preparation of
monthly/yearly financial accounts and tax returns.
* Liaise with professional services such as legal, banking,
auditors, and revenue authorities.
* Contribute to the annual procurement plan and provide
administrative support to board members.
HR & BUSINESS SUPPORT
* Manage general information requests
* Maintain calendars and team meeting schedules.
* Coordinate and participate in team events and manage
organisational resources.
* Source and manage IT resources in collaboration with external
providers.
* Support in disseminating and maintaining the Employee Handbook and
handling recruitment and onboarding processes.
* Ensure the proper usage of HR and centralised systems by team
members.
* Maintain confidentiality and adhere to HR best practices.
* Manage and maintain staff training files
* Track assets and equipment
* Organise team training and events, including accommodations and
venue arrangements
GENERAL
* Embrace a wide range of responsibilities as a committed team
member.
WHAT YOU WILL BRING
* Proven experience in HR and general business administration.
* Strong communication skills, both written and verbal.
* Ability to maintain confidentiality and uphold integrity.
* Proficiency in spreadsheet software like Google Sheets or MS
Excel.
* Comfortable with digital tools and quick to learn new software.
* Initiative-driven with a growth mindset.
* Strong attention to detail, organisational skills, and
reliability.
* Fluency in English is essential.
DESIRABLE EXTRAS
* A desire to make an impact in a humanitarian crisis
* Experience writing grant and funding applications and reports
* Experience being part of a Start Up organisation
CONTRACT TYPE
* Part time, fixed term contract (3 month trial period, increasing
to * month), * hours per
week
* Salary: € *, * -
*, * per annum dependent
on experience (prorated for part-time hours)
* Work from home and at shared offices in The Tara Building, Dublin
2.
HOW TO APPLY?
Email your CV and cover letter providing a brief explanation of who
you are and why you’re right for this role to **Apply on the
website**
Note only candidates who provide a cover letter will be considered for
shortlisting. Applications will be reviewed on a rolling basis and we
will only contact candidates who have been shortlisted for interview.
CLOSING DATE: Wednesday, 8th May *
ABOUT HIH
Helping Irish Hosts (HIH) is a limited company formed by a group of
hosts, working together with displaced and Irish based Ukrainians, to
get people into Irish homes – quickly – to give them a soft
landing, while avoiding Direct Provision and long term hotel /
government accommodation stays.
We arose in direct response to the Ukraine crisis, to empower and
support individuals and communities in Ireland to host Ukrainians in
their homes, safely and sustainably. We’ve done an HIH Job
Description - FInance & HR Admin Support May 4, **Apply on the
website** excellent job so far, with more than 1,**Apply on the
website** Ukrainians in over * homes, a
vibrant, trusted support network for hosts and presenting a strong
voice in advocacy for hosts at all levels.
It takes years of expertise to develop a safe, rewarding hosting
programme. We've only had one! We are working in close partnership and
collaboration with The Irish Refugee Council, Doras, Nasc and The Open
Community, organisations who have led the way in refugee resettlement
and what's called the "Community Sponsorship" model in Ireland for
over * years. We are part of the Irish Ukraine
NGO & Civil Society Response Group and we are deeply engaged with the
Ukrainian community in Ireland. We are funded by The One Foundation,
The Sunflower Foundation, The Community Foundation, The Shapiro
Foundation and we’re paid for the work we do by The Irish Red Cross.
We are supported by a wide variety of corporate and state partners. We
are registered as a CLG ( *, April **Apply on
the website**, *. We are not a registered
charity.
Our hosts are motivated by a desire to help people fleeing Ukraine and
this is our focus. Our belief is that this response has the potential
to transform Ireland’s ongoing refugee response, to finally move
away from Direct Provision towards a system Ireland can be proud of.
We are hosts, helping hosts. Together, we are playing our part in this
historic, unprecedented, global emergency humanitarian response. We
believe that this is the best way forward.
We are building a core team to deliver on this commitment and build on
our success at this unique, challenging moment in global history. The
OFFICE ADMINISTRATOR will play a crucial role in building our
organisation and ensuring we continue to play our part in Ireland’s
response to the current humanitarian crisis.
If you have the skills, experience and passion to play your part, we
want to hear from you.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
